Management Tools Let You Oversee Booking and in-Room Technology
The events and meetings industry is one of the biggest drivers of the U.S. economy, contributing almost $280 billion in spending annually. Hotels are just one of the big players in the industry, competing with dedicated venues like conference halls, tourism spots repurposed as meeting spaces, and even video conferencing technology. The competition is particularly stiff in the large metropolitan areas like New York City or convention hubs like Orlando.
With steep competition, hoteliers are using as many tools as possible to make sure they’re optimizing their event and meeting spaces. The main instrument is revenue management, attempting to gauge how to use and reserve areas profitably depending on their function as well as associated food and room sales. In recent years, hoteliers also embraced hotel management software to enhance technology efficiency when it comes to energy usage, AV distribution, and more.
SEE MORE: 5 Hotel Technology Must-Haves
Quickly Transform Your Event Spaces
One of the trickiest aspects of hotel event and function rooms is that they are so versatile. The same room that hosted a forum one day could be hosting a wedding reception the next which can make it difficult to gauge revenue when reserving rooms. There can be a drastic change in the amount of guests booking with the hotel, associated food costs, and the opportunity for upsell.
From an implementation standpoint, it is also challenging to prepare the room for each desired activity. CytexOne hotel management software makes it easy for event planners to make the needed in-room adjustments.
Event organizers can control lights, AV equipment, and climate from a dedicated touchpad or smartphone. Speed up the process by creating specific scenes that automatically adjust lights and AV equipment according to standard reservations including presentations, lectures, or charity functions. When the event chair or manager checks in at the front desk, hoteliers receive an alert to prepare the technology in the meeting spaces for their arrival.
Protect Your Technology Investments
If you want your event spaces and function rooms to generate revenue, you’re going to have to invest in the right technology. AV equipment is essential for business meetings and educational courses. Your hotel is not going to cut it with a small TV hooked to a DVD player. We install audio visual packages that include LCD projectors, screens, and in-wall and in-ceiling speakers. You’ll also need lighting and climate control systems to provide added convenience and comfort to event attendees. As your technology systems become more complex, you need to make sure they’re always running smoothly. Our trademark Atlas software can monitor your system and resolve any issues before you even notice them.
Enhance Your Energy Management
Hotel energy costs are only second to labor, and event spaces are prone to waste. Guests using your function rooms are more interested in moving on to their next meeting –or happy hour at the end of the day—than making sure they shut down everything when leaving the room. You can enhance your energy management with our smart technology solutions. Use your hotel management software to see which devices are on in unscheduled rooms and turn them off remotely. You can also take a more automated approach, with occupancy sensors automatically turning off lights and AV equipment in unused rooms.
Keep Up With Room Demand
Is your hotel management software prepared to handle the added demand associated with these events? Many conferences can result in hundreds of bookings, which is great for business but can also be a strain on your hotel resources. Incorporate smart technology that makes checking in a breeze for your guests.
As guests check in through mobile apps, rooms prepare to greet them. The thermostat adjusts to the ideal temperature, lights turn on, and a greeting message displays on the television. With CytexOne smart hospitality systems, it’s also easy to keep track of maintenance and room service requests.
Want to turn your New York City event spaces into a major part of your hotel revenue? Contact CytexOne to learn how smart hospitality solutions make it easier than ever to manage the technology in your meeting areas so you can focus entirely on maximizing your reservations.